Company: Mississippi State University (MS)
Posted on: June 12, 2021
Performs a variety of basic to complex office support and/or
secretarial duties for a specified unit/department, which require a
range of skills and knowledge of organizational policies and
Salary Grade: 09
Please see Staff Compensation Structure or Skilled Crafts and
Service Maintenance Compensation Schedule for salary ranges. For
salary grade UC, these positions are "Unclassified" and salary
ranges are determined by the hiring department.
Essential Duties and Responsibilities:
Performs a wide variety of clerical duties which could be
confidential in nature; operates personal computer to perform basic
to complex typing assignments to include: enter data, draft, edit,
revise, and print letters, tables, reports, and other
May greet and direct visitors, when appropriate; resolve routine
administrative problems and answer inquiries concerning activities
and operations of department/division.
May answer telephone, route calls, take messages, and provide
Performs a range of staff and/or operational support activities;
may serve as a liaison with other departments on basic
administrative and/or operational matters.
May establish, maintain, and updates files, databases, records,
and/or other documents; develops and maintains data, and performs
routine analyses and calculations in the processing of data for
recurring internal reports.
May sort, screen, and distribute incoming and outgoing mail;
drafts or prepares responses to routine inquiries; prepares
photocopies and facsimiles, and operates a variety of office
May arrange meetings and conferences, schedules interviews and
appointments, and perform other duties related to maintaining one
or more individual schedules; makes travel and lodging
arrangements, either directly or through travel agencies.
May order, stock, and distribute office supplies.
Performs basic, routine bookkeeping functions, which may involve
simple billing and cash receipt activities.
May instruct and oversee the activities of student employees
performing the same type of work.
- Performs miscellaneous job-related duties as assigned.
Education: High school diploma
Experience (yrs.): Two to four years Clerical or office
Education may be substituted for experience.
Knowledge, Skills, and Abilities:
Organizing and coordinating skills. Ability to maintain
confidentiality of records and information. Ability to perform
simple accounting procedures. Ability to understand and follow
specific instructions and procedures. Receptionist skills. Ability
to maintain calendars and schedule appointments. Ability to create,
compose, and edit written materials. Knowledge of supplies,
equipment, and/or services ordering and inventory control. Skill in
the use of operating basic office equipment. Records maintenance
skills. Word processing and/or data entry skills. Ability to
communicate effectively, both orally and in writing.
Working Conditions and Physical Effort
- Work is normally performed in a typical interior/office work
- No or very limited exposure to physical risk.
- No or very limited physical effort required.
Instructions for Applying:
Link to apply: http://explore.msujobs.msstate.edu/
Submit the following:
1) Cover Letter
3) List of Three References
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified
applicants will receive consideration for employment without regard
to race, color, ethnicity, sex, religion, national origin,
disability, age, sexual orientation, genetic information,
pregnancy, gender identity, status as a U.S. veteran, and/or any
other status protected by applicable law. We always welcome
nominations and applications from women, members of any minority
group, and others who share our passion for building a diverse
community that reflects the diversity in our student
Keywords: Mississippi State University (MS), Oxford , Office Associate, Other , Starkville, Mississippi
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